The Metropolitan Water District of Southern California

Job Details


The Metropolitan Water District of Southern California is a consortium of twenty-six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
 
                                                          ADMINISTRATIVE ASSISTANT I

Metropolitan’s Engineering Services Group, Field Survey Team has one (1) opening for an Administrative Assistant I available at its Weymouth Water Treatment Plant in La Verne, California.

As an Administrative Assistant for the Field Survey Team, the successful candidate will provide support to the Infrastructure Unit through the performance and fulfillment of a wide range of assignments and responsibilities including: prepare routine and formal correspondence including internal memorandums, external correspondence, pay estimates, change orders and board letter documents; process simple purchase requisition; order, receive and maintain office supplies; communicate with a range of customers including internal staff, member agencies and bidders on specifications; track and monitor a variety of documents including contractor insurance and other project related data; maintain files such as construction contracts, expense reports, invoices and event planning; archive and process files for offsite record storage; prepare travel authorization requests and expense reports; update internal reference books; monitor and maintain the Field Survey Team calendar; timekeeping; and provide office coverage including answering phones and distributing mail.

The Administrative Assistant I classification is an entry-level position and involves performing a wide variety of administrative duties. The position works under close supervision and guidance, but is expected to exercise good judgment in conducting the position’s duties, determining appropriate work methods, and developing and recommending effective approaches to administrative tasks and issues. The position calls for an ability to handle multiple tasks concurrently; accept assignments from several individuals; work collaboratively, approach duties with positive people skills, work effectively within a construction office environment and sustain a teamwork mindset.


Job Summary

Job Requirements

MINIMUM QUALIFICATIONS
 
Education and Experience:
A high school diploma or certificate of high school equivalency and four years of relevant experience; OR

An Associate’s Degree from an accredited college or university in a related field and two years of relevant experience; OR

A Bachelor’s Degree from an accredited college or university in a related field.

Required Knowledge of: Administrative procedures and systems; methods and techniques of data collection and report preparation; and current office technology and equipment.

Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; apply business policies and procedures; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.
 
License required: Valid California Class C Driver License that allows you to drive in the course of your employment

JOB SELECTION CRITERIA
25% Technical knowledge/skills including knowledge of general office procedures, Microsoft Office Suite, report generation, telephone/front
        office etiquette
20% Job Preparation (Education, experience, and training relevant to the position)
10% Teamwork
10% Initiative
10% Oral & Written Communication
10% Organization & Prioritization
  5% Decision Making
  5% Adaptability
  5% Customer Service

Closing

Benefits:
• Competitive compensation
• Excellent medical, dental, life, vision
• Retirement plans, including pension plan and 401k
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• Public transportation reimbursements and van pools

For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to jobs@mwdh2o.com

Reasonable accommodations for people with disabilities may be requested by calling (213) 217-7738 at least five (5) working days in advance of the scheduled examination date(s).

MWD is a Federal and State EO employer – Veterans/Disabled and other protected categories.

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