Job Title: Senior Administrative Analyst
Posting Date: 2/23/2017
Job Number: 5353087
Los Angeles, CA
Work Schedule: 9/80
Application Filling Period: Feb 23 - Mar 23, 2017 @ 4:30 pm PST. Application filing period may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.
Salary Range: $40.56 - $53.35
The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.
SENIOR ADMINISTRATIVE ANALYSTMetropolitan’s Budget and Financial Planning Section has one (1) opening for a Senior Administrative Analyst available at its Headquarters in Los Angeles, California.
As a Senior Administrative Analyst you will assist in preparing and developing the District’s biennial budget; support a broad range of administrative functions for the Integrated Budget Management System (IBMS); prepare analyses to support the Operations and Maintenance (O&M) budget development; coordinate development of O&M monthly budget factors; monitor operating equipment budget; assist in preparing monthly budget variance and expenditure reports for the O&M budget; and provide training on use of IBMS to District budget staff.
1. Conducts and may lead complex research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
2. Develops scopes of work, specifications, schedules, budgets and complex solicitations and contracts for a range of projects; participates in the evaluation of proposals; negotiates terms, conditions and cost, and independently resolves complex contractual issues.
3. Plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
4. Conducts cost benefit, statistical, and trending analyses in order to make recommendations on business and financial issues such as cost management, revenue generation, water rate support, and water supply resource investments and programs.
5. Assists in providing enterprise-wide program administration for services that may include taxation, debt financing, and setting of rates and charges, and development of financial systems, budgeting, financial reporting, and internal control assessments.
6. Authors complex reports, studies, manuals, training materials, procedures, Board letters, and other documents for management, the Board, and external entities; develops formats to facilitate clear understanding of materials to be presented.
7. Monitors and analyzes proposed legislation and pending changes in state and federal programs and regulations in terms of the potential impact on Metropolitan; consults with other agencies and internal technical staff on bills of mutual interest.
8. Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance; evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.
9. Acts as Project Manager; plans, coordinates, and conducts projects within area of responsibility, including monitoring scope, quality, budget and schedule.
10. Performs other related Administrative Analyst job duties as required.
WORK SCHEDULE: Monday – Friday, 9/80 (Alternate Friday’s off)
JOB SELECTION CRITERIA• Technical Knowledge: 25%• Job Preparation: 25%• Interpersonal Effectiveness: 20%• Written Communication: 10%• Oral Communication: 10%• Organization & Planning: 10%
MINIMUM QUALIFICATIONSEducation and Experience: Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; or Master’s degree from an accredited college or university in a related field and four years of relevant experience; or two years in a MWD Analyst classification.
Relevant Experience is defined as: assisting in the preparation of budgets
Required Knowledge of: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes and regulations; and current office technology and equipment.
Required Skills and Abilities to: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
License required: Valid California Class C Driver License or equivalent from your state of residency that allows you to drive in the course of your employment
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTSThe physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.
Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
Vision Requirements: No special vision requirements.
BENEFITS• Competitive compensation• Excellent medical, dental, life, vision and retirement plans, including pension plan and 401k (with matching contribution), tuition reimbursement, and more• Training and advancement opportunities• On-site fitness center• Excellent working environment• Hub of public transportation: rail, subway, buses, and taxis• Public transportation reimbursements and van pools
For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to email@example.com.
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email firstname.lastname@example.org.
MWD is a Federal and State EO employer – Veterans/Disabled and other protected categories